VIRTUAL EVENTS GUIDE :
THE ONLY GUIDE YOU'LL EVER NEED!

Virtual events have been changing the conventional method of conducting on-ground events. Although the importance of face-to-face interaction will never fade, recent times have taught us that interacting virtually for events gives a completely different experience. But the question is how would you convert a multi-day conference, including various networking opportunities, educational gatherings, and the accurate acumens of the attendees from the virtual events? And once this is done, how do you make sure attendees are involved completely during the event? Conducting virtual events needs the same consideration and preparation as an in-person affair. With both forms of events, you have to efficiently promote the event, retain your attendees, plan significant moments for attendees, and determine event success.
The significant determinant that sets online events apart is the selection of a 100% customizable virtual event platform. With excellent engaging features, interactive tools, and a customizable & user-friendly interface, you can host even more successful virtual events, conferences, or meetings.

Virtual events include the same primary components that in-person events do. They are proficient in comprising various topics and delivering fruitful outcomes. The process of choosing speakers, clocking the event, calculating out how long it’ll last, designing its frequency, and selecting an audience to target can maximize your organization’s desired outcomes. Let’s review the types of events that exist:

Virtual events are similar to physical events, the exception being that the foregoing is conducted virtually on the Internet. Virtual events can be hosted in the form of music concerts, global gatherings, product launches, trade programs, conferences, etc. These events can take place at any location in the world. All you require is a reliable online connection along with a mobile or laptop.

Moving to new technology can still be a challenge for many. Also, it takes confidence to try it out. But if we do not try then, how we will find out what works or what not.

Event planning comprises various fundamental points. Both in-person or virtual events are expected to be a part of your combined marketing mix.

Organising a virtual event is not so different from a physical one. Here also, you need to make plans and strategy. And this planning can be divided into three stages –

Virtual event platforms come in various kinds of shapes and sizes. What might appear like a genuine solution for one event might not work for another event. So how would you pick the best one?

Now that you have decided to host a virtual event, you must look for ideas to engage your audience. The following list will help you do the same:

Long-term ROI is tricky to estimate right away. Both physical and virtual events give great brand associations to the thoughts of the participants. The exception is that virtual events are capable of running longer, gaining more leads, and enhancing global reach. The big data collected during the event also generates a huge amount of revenue in sales as a consequence of lead sustaining. The champion? It depends on your organization’s goals, but the opportunities with virtual events are practically endless. How severely you approach virtual event ROI will leave an influence on the amount of the data you get. It’s amazingly beneficial for you to be capable of making revisions for future formats and to keep delivering excellence to your stakeholders.

Today, most virtual platforms already have built-in tech support. Most of the virtual event platforms have put their help and troubleshooting solutions on their platform. The only method by which you’ll really feel pleased with your technology and planning is to perform a dry run using them before your event. Test the virtual platform you’ll be using. Does it work accurately according to what you have planned? How reliable is your internet connection? By testing your equipment’s configurations and features, you can eliminate major obstacles. Also, you should have certain access control of the main event, in case if any technical error occurs or the attendee is unable to login or enter another speaker’s room, there should be immediate help on the platform.

In a virtual event, organizers can promptly analyze key metrics like the interaction level of participants, which auditorium gained a larger attendance, which presentation was viewed the most, and more. An analysis of this sort will let you assess the effect and consequences of your event and also allow you to prepare better for the forthcoming events. This report will further assist in getting more leads and more sponsors for the future.

Connect with Dreamcast today to make your virtual event a success.