Streamlining Success at World Food India 2024 Dreamcast Leads the Way
World Food India (WFI) 2024, hosted from September 19th to 22nd at Bharat Mandapam, New Delhi, marked the third edition of this prestigious event. Organized by the Ministry of Food Processing Industries, Government of India, the event showcased India’s immense potential in the food processing sector. Notable figures, including Piyush Goyal (Minister of Commerce & Industry) and Chirag Paswan (Minister of Food Processing Industries), graced the occasion, highlighting its significance.
With participation from over 1,400 global and Indian exhibitors, WFI 2024 featured industry roundtables, B2B, B2G, and G2G meetings, conferences, and awards to celebrate innovation.
The event hosted over 30,000 visitors, 2,200 government officials, 1400 exhibitors, and 1,200 international buyers. However, with 19 distinct registration categories, streamlining operations for such a diverse audience presented a significant challenge. This is where Dreamcast’s comprehensive event technology solutions played a critical role.
Dreamcast’s Role: Seamless Technology Deployment for Large-Scale Operations
Dreamcast was pivotal in ensuring the smooth execution of WFI 2024 by deploying advanced event technology solutions that enhanced the attendee journey from registration to check-ins and overall access management. Here’s how Dreamcast made it happen:
Registration & Access Management
Managing over 55,000 registrations and printing 50,000 badges was no small feat, but Dreamcast’s integrated registration platform made it effortless. Our platform supported multiple categories of registrations (19 in total), including exhibitors, visitors, government officials, and international buyers. The real-time data accuracy provided seamless reporting, allowing the organizers to make informed decisions on the go.
To handle the large number of attendees, Dreamcast deployed self-check-in kiosks with pre-printed exhibitor badges and fast-track registration counters to minimize queues. The strategic use of V2S Plus (40 machines), L2H (30 machines), and TSC Printers (5 machines) ensured fast and efficient badging processes.
Faster Check-ins & Queueless Experience
The integration of on-spot registrations and self-check-in systems allowed attendees to print their badges instantly, reducing wait times and enhancing the overall event experience. Our alphabetical stacking of pre-printed badges and bulk printing mechanisms ensured that badge distribution was quick and orderly, further minimizing delays at entry points. Additionally, the deployment of queuing managers at gates helped to control the crowd flow, preventing bottlenecks and maintaining smooth operations.
Interactive Engagement Through Website and Mobile App
Dreamcast enhanced the event experience through the deployment of innovative digital solutions, including a dynamic website and a multi-functional mobile app. The website offered exhibitors and attendees easy access to event schedules, speaker sessions, and real-time updates, keeping everyone informed and connected throughout the event. Additionally, the event’s dedicated mobile app provided features like floor navigation, session alerts, and a streamlined meeting booking system, empowering attendees to manage their schedules, locate exhibitors, and schedule meetings on the go. By acting as a one-stop solution for all event-related information, the mobile app significantly boosted attendee engagement and streamlined the event experience, driving higher interaction and improving overall satisfaction.
Innovative Solutions for High Footfall Management
Managing large crowds efficiently is a critical challenge for any large-scale event, but Dreamcast rose to the occasion by providing pre-event solutions such as pre-printed exhibitor badges and quick importing mechanisms. These preparations allowed us to handle high traffic at the gates without any delays or confusion. Our team ensured bulk printing of badges to meet the demands of on-site registrations, making the process smooth and stress-free for attendees.
Dreamcast Solutions That Facilitated Seamless Operations at WFI 2024
Dreamcast deployed a comprehensive range of technology solutions, including:
- Dynamic Website for real-time event updates and information sharing.
- Mobile App featuring navigation and session alerts.
- Self Check-in Kiosks for faster on-site registrations.
- Bulk Badge Printing to manage large volumes of registrations.
- Pre-printed Exhibitor Badges to minimize entry delays for exhibitors.
- Exhibitors: 1,400+
- Visitors: 30,000+
- Government Officials: 2,200+
- International Buyers: 1,200+
- Total Registrations & Badge Printing: 55,000+
Impact Created by Dreamcast at WFI 2024
- Reduced Queues: Self-check-in kiosks and pre-registration systems minimized long wait times, ensuring a smooth entry experience for all attendees.
- Faster Check-ins: Dreamcast’s efficient deployment of registration and badging systems enabled swift check-ins across the venue.
- Data Accuracy: Real-time reporting provided accurate tracking of registrations and crowd management, allowing organizers to make data-driven decisions on-site.
- Time Efficiency: Seamless integration of on-site registration, badging, and access control systems ensured time-efficient operations throughout the event.
- Enhanced Attendee Engagement: Interactive features like the mobile app’s floor navigation and meeting scheduler fostered greater attendee engagement and interaction.
Final Thoughts
Dreamcast’s comprehensive event technology solutions played a crucial role in the success of WFI 2024. From reducing queues to enabling real-time updates, Dreamcast’s technology streamlined operations, providing a well-organized and efficient experience for attendees, exhibitors, and organizers alike. By delivering smooth check-ins, enhanced access management, and engaging experiences, Dreamcast helped make WFI 2024 a standout event for all involved.