Planning events is no walk in the park. There’s a lot to handle at an event. Event organizers need to think about registrations, ticketing, real-time engagement, and post-event analytics. Thankfully, some tech solutions and systems are designed to make things easier.
If you’re in the business of creating or organizing events, then you need tools that make your life easier, not harder. So, here’s the list of top innovative event tech solutions that event organizers should know about, no matter whether it is a music festival or a business event. Let’s dive in.
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50 Advanced Event Tech Solutions Every Event Organizer Should Know About
Here are some of the top interactive technology solutions for event organizers:
Event Management Platforms
The event management platforms can help manage the event end-to-end. Therefore, they have become one of the innovative event technology solutions that event organizers should know about. These platforms should be in every event organizer’s mind.
The reason is as simple as their use in event registration solutions, scheduling sessions, creating landing pages, and handling post-event analytics. Instead of using multiple tools, this is one of the interactive event solutions every organizer needs.
RFID Wristbands
RFID technology is another innovative solution that can be implemented at events. One solution that’s getting a lot of eyes is the RFID wristband. Whether it is getting real-time data on attendee behaviour, making event payments cashless, or managing the event crowd, the use of RFID wristbands is widespread.
The best part about RFID wristbands is how they can be customized to fit the branding of the event. Customized wristbands tend to create an engaging experience for attendees.
When the RFID wristbands are used for payments, they tend to increase the revenue for the events and the satisfaction of the attendees.
Mobile Event Apps
There are a lot of features that make mobile event apps a well-designed solution for event organizers.
A mobile event app is one of the advanced event tech solutions that covers both attendees and organizers. Event details like speaker bios, the agenda of the event, or other information.
When organizers want to push notifications, the mobile event app comes across as one of the most interactive event solutions. It may also be used to allow attendees to fulfill their networking goals through interaction.
AI-Powered Networking Tools
AI-powered networking apps are designed to match attendees with other like-minded attendees based on their shared interests and business goals. The networking apps use algorithm-based recommendations to ensure attendees can match for networking. No matter what type of event it is, the networking app is designed to make event networking easier and faster.
QR code ticketing
The ticketing process becomes simpler using QR code ticketing. These technology solutions for event organizers make the whole process of check-in fast and touchless.
It is because they are easier to scan, harder to counterfeit, and work perfectly with mobile devices. Therefore, when it comes to a solution for speed and security concerns, QR codes are one of the most advanced event tech solutions.
Facial Recognition Event Check-In
Facial recognition can reduce waiting times and remove the need for paper tickets. It also makes your event safer by making sure only the right people are entering.
Onsite Badge Printing Solutions
Instant badge printing at check-in can empower your event with a professional look. It helps create a smooth and efficient experience for everyone. When the event organizers want to print some extra information on the badges, badge printing systems can do wonders.
It can be used for details like the sessions, photos, or QR codes. This makes the badges more helpful and adds extra features for your guests.
WhatsApp Integration
WhatsApp has become the number one mode of communication for events. When it comes to innovative technology solutions for event organizers, WhatsApp is here for sending reminders, messages, or updates. People are more likely to check WhatsApp messages than emails.
AI Event Photo Sharing Tools
Want your attendees to get their event photos right after the event? Use an AI photo sharing app that uses facial recognition to recognize each attendee and sends a personalized album to them. It is one of the most advanced event tech solutions for creating an unforgettable post-event experience.
Interactive Event Maps
Attendees often want to find large venues, locate booths, and find restrooms or food courts. Thanks to these digital maps for helping attendees navigate the event easily. These interactive event solutions can either come built-in with an event app or be displayed on kiosks.
Augmented Reality (AR)
AR can be used to create engaging experiences for attendees. The experiences, like interactive product demos or venue tours, can be enhanced. It brings a fun, futuristic element to both exhibitions and general sessions.
Virtual Reality (VR)
Perfect for immersive training sessions, product showcases, or even full virtual venues. VR can make the experience unforgettable for the attendees.
Live Polling & Q&A Tools
These tools can help keep your audience engaged throughout the sessions. When attendees ask questions and answer polls, the event engagement tends to go even higher. All of this happens in real time, which makes the experience more interactive and engaging.
AI-Powered Chatbots
Save your staff from answering repetitive questions. Implement chatbots today and help attendees with FAQs, schedule updates, and troubleshoot many issues right away.
Digital Swag Bags
Don’t want to use bulky bags? Use digital swag bags instead. To save on cost it can be cost-saving when attendees get digital offers, discount codes, and downloadable freebies.
Gamification Platforms
What if I tell you that there is a great way to turn your passive attendees into active ones? Well, gamifying the event experience is the way. Use leaderboards, point-based tasks, and scavenger hunts to gamify your event. It can be fun for attendees.
Hybrid Event Platforms
These platforms allow you to cater to both in-person and virtual attendees. They include features like chat, streaming, breakout rooms, and engagement tools for all.
Streaming & Broadcasting Tools
Stream high-quality video to your online attendees using tools like StreamYard or OBS. Perfect for expanding your audience globally.
Audience Heat Mapping
Understand crowd behavior with sensors that show how attendees move and where they gather. Use this to optimize layout and traffic flow.
Wearable Tech
Wearable tech can help track insights based on attendees. Tracking metrics such as attended sessions, booth spent time, or audience behaviours can help a lot. Such insights can be tracked using smart badges and wristbands. Therefore, it helps with the event’s future.
Automated Scheduling
Let your attendees book 1-on-1 meetings or sessions without the back-and-forth. Smart algorithms handle time zones and availability.
Survey & Feedback Tools
Use feedback tools to send pre- and post-event surveys. Don’t forget to measure audience satisfaction and gain more event insights.
Multilingual Translation Tools
What if there is an innovative technology solution that would help cater to an international audience? Translational tools are the answer. You can easily cater to international attendees and speakers using these translation apps.
Live Captioning
Want to get an innovative tech solution that could help with on-screen captions during live talks? Live captioning tools have got your back. The live talks can easily be subtitled using such a solution. Therefore, all types of audiences can engage during the event.
Data Analytics Dashboards
Would you like to monitor event stats? Implement data analytics so that you can get to know about footfall, audience engagement, and session popularity. Measuring these metrics can help make informed decisions.
AI Content Suggestions
These are innovative technology solutions that can help with suggestions on social media posts, email copy, and push notifications based on event behavior and engagement levels. Therefore, all event organizers should know about these solutions.
Smart Venue Management
Want to boost your event space? Make the best use of smart venue management platforms. They can help with room usage tracking, booking management, and lighting setting automation.
Geofencing Alerts
Trigger messages, offers, or alerts when attendees enter or leave a specific area, like welcoming them as they enter the venue.
Digital Signage
Digital screens are a great event tech solution that helps with broadcasting schedules, session updates, or sponsor messages. Use digital screens across the event venue to improve audience engagement.
AI Video Abstracts
The AI video summarization tools can be the best solution if event organizers want to create highlight reels from the best moments. These solutions are ideal for social media recaps or internal reviews.
Event CRM Tools
As the name suggests, customer relationship management tools help maintain relationships with customers. So, when it comes to tracking attendee behavior, following up with leads, and maintaining relationships post-event, event CRM tools are a great innovative technology solution.
White-Label Event Apps
These technology solutions for event organizers can help create a branded experience according to the needs of the events. Therefore, you can control the look and feel of the app with design features.
Lead Retrieval Tools
Want exhibitors to help gather qualified leads simply by scanning badges? Lead retrieval tools are the solution. As a result, event ROI can be increased by following up on leads.
Custom Event Merchandise Platforms
Event merchandise platforms can help attendees to pre-order or buy branded merchandise online. This customized solution can help vendors handle order fulfillment and, therefore, leaves one less task to do.
Blockchain Ticketing
Blockchain ticketing helps create tickets that can’t be changed or faked. These tickets are safe and easy to verify. They also have built-in features that allow tickets to be resold in a secure way. That’s why they can stop people from reselling tickets at higher prices unfairly.
Drone Photography
Aerial views and photos are becoming popular at events. Event organizers should know about this innovative technology solution, especially when it comes to outdoor events. The drone can shoot unique views that can turn into highlight videos and promotional content.
Crowd Management Systems
Direct traffic to less crowded zones at the event using crowd management systems. These technology solutions for event organizers can keep safety in check by monitoring the attendee density in real time.
Digital Business Card Tools
Allow attendees to share their contact information with a simple tap. As much as digital business cards are the eco-friendly solution, they are also interactive event solutions. They can help share contacts digitally.
Green Event Tech
The green event tech platforms are becoming popular because of their use in tracking carbon emissions and reducing waste.
Custom RSVP Systems
RSVP systems let you collect specific details when people sign up for your event. This could include things like their meal preferences, which workshops they want to attend, and other important choices.
Virtual Booths
Virtual booths give exhibitors an online space to display their products in 3D. They can also use this space to show videos, chat live, and interact with attendees, making the experience more engaging.
Volunteer Management Tools
These tools provide a central place to manage your volunteers. You can track their schedules, send updates, and make sure everything is running smoothly. This helps ensure your event has the support it needs.
Time Zone Management Tools
If your attendees are from different parts of the world, time zone management tools help keep everyone on track. They display event times in each person’s local time, so there’s no confusion about when things are happening.
Affiliate Marketing Portals
These portals help you track sales and referrals made by influencers or partners. They use special links and dashboards to give you insights into how well your marketing campaigns are doing.
Custom Landing Page Builders
You can create event pages that are designed to convert visitors into attendees using custom landing page builders. These tools don’t require coding, and the drag-and-drop feature makes the process quick and easy.
Audio Tour Guides
These guides can be used to help attendees listen to narrated guides. This feature, available through a mobile app, helps provide more information and makes the experience more engaging.
AI Matchmaking for Sponsors
Want to connect sponsors with their ideal audience? Use AI matchmaking to match sponsors with their attendees. This makes the sponsorship more valuable by targeting the people who are most likely to be interested.
Interactive Kiosks
Self-service kiosks are an interactive way to help attendees check in, print badges, and find schedules. By placing these kiosks around the venue, you can make the event process easier and convenient for everyone.
Real-Time Translation Subtitles
These subtitles allow international attendees to read what’s being said in their own language during live sessions. This makes it easier for everyone to understand and participate, no matter where they’re from.
Event ROI Calculators
It can do basic calculations. These are the innovative solutions when there is an evaluation related to money spent, revenue generated, and how engaged your attendees are.
Wrapping It Up
That was a long list, but it’s just a small part of the smart technology available for events, especially with how big events can get. Whether you’re planning a small workshop or a large music festival, there’s tech that can make your job easier, quicker, and more efficient.
The best part? You don’t have to use all 51 advanced event tech solutions. Just choose the ones that solve your biggest problems. Let the technology manage events while you focus on creating amazing experiences for your guests.
